Giving Notice: Breaking up with your Job the RIGHT way

You got the job! Your future looks bright. Anticipation is high. 

There's only one thing standing in your way...

Whether you are remaining in your current industry or switching fields, it is important to leave your current job with grace. The manner and timing in which you give notice is the most important part of leaving on a good note.

1.  Show deference. Even at the end of your time there, office politics are important. If possible, tell everyone of significance in person and on the same day. To prepare, start by making a list of each person you plan to notify. This list should include your department head, your manager, your mentors and your close work friends. Office structures can vary, so at a basic level you want to tell your company leadership and people with whom you have a close relationship before they hear it through gossip. 

2.  Make an appointment. No one likes an ambush. Schedule an appointment with each person on your notice list. This can either be formally through their assistant or informally over email. 

3.  Get to the point. Be polite, but don't waste time. Start with the fact that you have decided to leave the company. Be clear and concise. Do not show signs of indecisiveness as a way to lessen the blow.

     The points your messaging should convey:

• I am leaving. This decision is final. 
• I am grateful for the opportunity to work here.
• I am more than willing to be a team player and help with transitioning.
• My last day will be on or before _____________. 

4.  Answer the why question. Some people may ask. Others may not. No need to volunteer an explanation, but have a simple, non-critical explanation prepared in case someone asks. It is none of their business, but saying that will come off as defensive or combative. 

   Try these:

• I wanted a new challenge.
• It was a family decision.  
• It was a great opportunity for my career development. 

5.  Honest Exit.  If you have an exit interview, be honest, but phrase issues in a way that you would not mind your future employers reading. For example, instead of "My manager was awful," try "There were many times when I felt that I was given tasks without clear direction or oversight." Instead of "My coworker is a racist," try "My coworker often made comments about my race that may me uncomfortable." The message can be clear without being inflammatory. Also, provide examples to illustrate your points more clearly. The importance of an honest exit interview is that many companies want to be better at hiring and retaining talent. Your feedback may make life better for another young Corporate that comes after you, or it may improve the workplace for you if you decide to return.

6. Give as much Notice as you would want if you had to cover for someone who was leaving. The standard notice period is 2 weeks, but in the corporate world, a month is often preferable.  Transitioning clients, accounts, files and other information can be a long process. Remember that even if you give a certain notice period, the company may opt to effect your termination immediately. You should be financially prepared for this potential outcome.

As always, office cultures may vary, but at the base of all of these tips is courtesy and maintaining your reputation.

Congratulations on your new start!